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Collinsville Updates Purchasing Procedures

By Stephanie Malench

The Collinsville City Council met on June 8 and recognized its first Yard of the Month recipients. The first place award went to Richard and Dianne Harrrison at 214 Keeneland Court and the second place winners were Derek and Kristy Osborn at 107 Mark Drive.

The Harrisons won a $25 gift card to Creekside Nursery and are now in the drawing for yard of the year.

Tim Seeberg was introduced as the new General Manager for the Gateway Center. Seaberg described the Gateway Center as “a diamond in the rough” that needs regular polishing to reach its full potential.

The council discussion on key performance indicators was given by Director Kimberly Caughran and  focused on the Parks and Recreation Department. Some key statistics for the city’s parks include include having a park for every 2,558 residents, a playground for every 3,686 residents and 6.3 acres of park land for every 1,000 residents.

Monetarily, $99.17 is spent per person on operating expenditures ($88.30 national average). The Parks department has 27.2 full time equivalent employees per 10,000 residents (8.2 national average).

Goals for 2021 include tracking the average revenues and expenses per attendee at each facility, complete the new Woodland Park Shelter, Increase rental revenues at all facilities, track volunteer hours at Willoughby Farm and complete a feasibility study on expanding and renovating the sports complex.

During staff reports, Caughran announced that the senior shuttle would go back to operating from 9 a.m. until 4 p.m. Monday through Friday and the hospitality shuttle would be back in service noon.

Public Works Director Dennis Kress addressed a resident concern from public comment about flooding  of her property and clogged and collapsing ditches in front of her property on Westview.

Kress said that the stormwater infrastructure is in the most need of help now that the streets have been brought up to a safe standard, and he has a dedicated stormwater maintenance and repair crew that will be working on projects scheduled out for the next 18 months.

Kress also said that the public works department is trying to bundle the larger projects so they can be bid out.

A new ordinance was passed replacing a previous ordinance specifying updated purchasing, bidding, and contract procedures. The new ordinance allows each department head to spend $10,000 (up from $5,000) and the city manager to spend $30,000 (up from $20,000) without council approval.

Council approval is required for any item over $30,000 but the city manager can request approval for amounts between $30,000 and $50,000 via email. If two or more council members object, the item will be voted on at the next city council meeting.

A contingency of 5% or $10,000 (whichever is lower) will be built in to projects to reduce increaseed project expenses due to workdays lost.

The council approved a memorandum of understanding between Mayor John Miller and the Collinsville Unit 10 school district to pay for the school resource officer (SRO) to work at the middle school for summer school May 24 through June 17 due to a higher attendance of 200 (usually 50).

Miller said he was honored to sign the memo since many school districts are cutting their SRO programs.

The final order of business was approving Kipley Klein to the planning commission, filling one of three vacancies on the board.

The next meeting will be June 22 at 6:30 p.m. at the Gateway Center.

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